Trip Planning & Services
We'll help tease out what you really want. Beach trip? Mountain hikes? Maybe some slot canyons in the desert? We can help guide you toward the best choice based on your travel style, goals, and timing.
All Roam Ready packages include some specialized version of:
Custom day-by-day itinerary (broken into morning, afternoon, and evening)
Lodging suggestions
Activity recommendations
Local restaurant guide
Google Maps with your trip details + offline use instructions
GPX files for hikes, bike routes, and other out-of-service adventures (if applicable)
Packing & gear checklist
Downloadable PDF plan with clickable links
Email support during trip planning
30-40 minute phone or Zoom consultation
Optional filters: dog-friendly, family-friendly, accessibility-focused
Basecamp Plans: A detailed DIY itinerary with everything you need to book confidently and know what to expect. It takes the hours of research off of your shoulders and narrows down your options so that they're all in once place.
Summit Plans: Perfect for travelers who want a hands-off experience. We handle bookings—lodging, activities, restaurant reservations, and transportation—so all you have to do is show up. You’ll also get access to our traveler support team during your trip (call, text, or email if anything comes up).
Absolutely! Adventure comes in many forms. Whether it’s backpacking in the mountains, exploring small towns, food tours, or cultural city strolls, we’ll design a trip that fits your comfort level and style.
Winter Adventure trips are crafted specifically for cold-weather escapes—think skiing, snowshoeing, hot springs, and cozy mountain towns. They include: ski rental & resort guidance and bookings, optional ski school or instructor guidance, and itineraries that consider snowy conditions. Other packages cover year-round travel styles like road trips, camping, and urban getaways.
Peak Season (summer, holidays, national parks): 8–12 weeks ahead for best options
Summit Plans: 6+ weeks preferred for best lodging & activity reservations
Weekend Escapes (2–3 days): At least 1–2 weeks ahead
Adventure Getaways (4–7 days): At least 3–5 weeks ahead
Extended Expeditions (8–14+ days): 6–8 weeks or more recommended
Feeling spontaneous? We can do last-minute requests! They are accepted on a case-by-case basis depending on our availability. A rush fee of $100 may be charged depending on trip complexity and the timeline.
We specialize in U.S. destinations, but also create international itineraries with the same level of care and detail.
Yes! Gift cards are available. These normally only cover our service fee. If you’d like to gift an entire trip—including flights, lodging, or activities—you can choose a custom amount. We’ll work directly with the recipient to design a trip they’ll love within that budget (and anything extra they’d like to add).
Intro to Roam Ready
We’re a custom trip planning service for outdoor and urban adventures. Think of us as your personal travel designer. We handle the research and logistics so you can focus on the fun.
Start by choosing your trip type and requesting to book. Once approved, you’ll fill out a short pre-trip survey with your travel dates, budget, and interests. Then we’ll hop on a 30–40 minute call to go over your vision and fine-tune the details. From there, we’ll craft your personalized itinerary and deliver it straight to your inbox so you can get excited for what’s ahead!
We specialize in adventure travel. Trips that go beyond the hotel pool and immerse you in culture, nature, and memorable experiences. Every plan is customizable, whether you’re dreaming of:
Camping or backpacking under the stars
Road-tripping scenic routes
Exploring a new city
Chasing winter slopes
Celebrating honeymoons or milestones
Traveling with a group
Heading abroad
We plan everything from 2–3 day weekend getaways to multi-week adventures.
Your vacation should feel like a break, not another project! We save you hours of research, eliminate the stress of logistics, and craft detailed itineraries that remove the guesswork from every day. No decision fatigue, no overwhelm, just travel made easy! With our background in conservation, outdoor education, and decades of hands-on adventure experience, you can trust us to plan a trip that’s both safe and thrilling, tailored to your comfort and experience level. You can travel with confidence knowing that we've thought through all the details: key permits, routes, and hidden gems. All that’s left for you is to relax, explore, and truly reset.
Yes, but only for gear we’ve personally used and actually recommend. These links help support our work at no extra cost to you.
With over two decades of adventure experience from thru-hiking the Pacific Crest Trail, to road trips, bike-packing, and city escapes abroad- we bring first-hand expertise and genuine passion to every trip. Consider us expert researchers and seasoned adventurers.
Customs, Groups, & Special Occasions
You’ll fill out a detailed preference survey so we know what you love, what you hate, and what’s off-limits. The destination is a surprise, but the experience is tailored to you.
Yes! With our Fly + Explore add-on ($75 per person), we’ll find the best flights for your budget and trip. We’ll factor in arrival/departure times, rental cars or shuttles, and design your itinerary to maximize time on the ground. Perfect for long weekends or big trips where every hour counts.
Absolutely! We tailor recommendations to your needs, whether you’re bringing kids, pets, or accessibility considerations. Just note that flying with pets can add extra cost, which we’ll plan around transparently.
Yes! Our Honeymoon & Couples Trip add-on ($100) focuses on romance, connection, and quality time. We’ll build in special touches so your milestone adventure feels unforgettable.
Yes! With our Large Group (8+) add-on ($100), we’ll coordinate activities for different energy levels, help plan meals for time together, and find lodging that fits your whole crew. Whether it’s a reunion, bachelor/bachelorette trip, or a team retreat, we’ll help your group make the most of your time together.
That’s where our Split Vacation add-on ($100-400 depending on complexity) comes in. We’ll design multiple itineraries with shared time plus individual activities, so everyone gets their version of the perfect trip.
Yes! For $60, our 45–60 minute consultation call that covers everything from gear and logistics to resupply strategies and future trip planning. If we don’t get through it all, we’ll follow up with another call or email support until you feel confident moving forward.
Yes! With our Meal Plan + Grocery List add-on ($50), we’ll provide simple, tasty meal ideas plus a ready-to-go shopping list that takes the guesswork out of food prep so you can just enjoy your adventure.
Logistics & Support
You’ll get as many reasonable tweaks as needed.
We’ll refine the trip together until it feels right.
Your full itinerary will arrive as a digital PDF in your email, complete with clickable links. If your trip includes trails, bike routes, or other mapped activities, we’ll also send GPX files for offline use.
For all packages, we’re available by email and phone during planning. If you book our Summit Plan, you’ll also get in-trip support: call, text, or email us anytime and we’ll help troubleshoot whatever comes up.
Definitely. Every trip includes offline navigation tools and easy-to-follow instructions so you can explore confidently without cell service.
Payments & Refunds
We calculate our final cost based on three factors: trip length, complexity, and group size.
Final Price = Base Price × Trip Length Multiplier × Complexity Multiplier × Group Size Multiplier
Trip Length Multiplier
2–3 days → ×1
4–7 days → ×1.75
8–14 days → ×2.5
Complexity Multiplier
This accounts for logistics, destination remoteness, or special research (permits, gear, etc.).
Low complexity (easy access, few stops) → ×1
Medium complexity (some logistics, gear recommendations) → ×1.3
High complexity (remote, multi-stop, specialized permits) → ×1.6
Group Size Multiplier
Solo or couple (1–2) → ×1
Small group (3–5) → ×1.3
Large group (6+) → ×1.5
Example: 7-day Road Trip for 2 people, medium complexity
Basecamp Plan = $150
Length (4–7 days) = ×1.75
Complexity = ×1.3
Group = ×1
= $150 × 1.75 × 1.3 × 1 = $341 starting price
We require our service fee upfront before planning begins. Once we accept your request to book, we’ll send an invoice and start planning after your payment. For our Summit Plan and our Fly + Explore add-on, we’ll provide a quote for third-party costs (flights, lodging, rentals, activities) for your approval. After your approval, we’ll handle the bookings and send a final, itemized invoice so you know exactly what you’re paying for.
Absolutely! We design both budget-friendly and luxury trips, tailored to what you’re comfortable spending. Your pre-trip survey includes space to share your max budget, which covers flights, accommodations, transportation, and pre-paid activities. We’re fully transparent. Nothing gets booked without your approval, and your final invoice with Summit Plans come with an itemized breakdown.
Yes. Refund eligibility depends on timing and package type. You can read the full details in our Refund Policy.
We’ll do our best to adjust your itinerary. Major changes on short notice may require a $100 change fee—especially if we need to rebook flights, lodging, or rentals. You’ll also be responsible for any price differences from new reservations.
Safety & Liability
No. We’re trip planners and consultants, not guides. You’re responsible for your own safety and decisions on the ground. We will connect you with trusted local guides if you want a guided experience.
All travel carries risk. Roam Ready isn’t liable for injuries, delays, or third-party issues. See our Terms & Conditions and Liability Waiver for more details. We are happy to help you out if you encounter a problem!
We carefully research and recommend trusted options, prioritizing reputable providers and well-established routes. That said, every adventure carries some level of risk. We encourage you to know your personal limits and come prepared with the right gear, food, water, and clothing to keep your trip safe and enjoyable.